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Team Assistant
hace 2 semanas
- Organization: World Bank
- Sector: Administration/Office Support
- Grade: GB
- Term Duration: 2 years
- Recruitment Type: Local Recruitment
- Location: Panama City, Panama
- Required Language(s): English and Spanish
- Preferred Language(s):
- Closing Date: 6/1/2024 at 11:59pm UTC
Do you aim to establish a fulfilling career? Joining the World Bank Group presents a special chance for you to assist our clients in overcoming their major development obstacles. The World Bank Group stands as one of the primary sources of funding and knowledge for developing nations; a distinct global partnership of five institutions dedicated to eliminating extreme poverty, enhancing shared prosperity, and advocating sustainable development. With 189 member countries and over 120 offices across the globe, we collaborate with public and private sector partners, investing in innovative projects and utilizing data, research, and technology to devise solutions to pressing global issues. The Team Assistant will provide essential support to the Panama Country Office, specifically aiding Sector Coordinators, Visiting Missions, and contributing to various office-related activities and ad-hoc tasks. Responsibilities will entail working closely with team members in the Panama Office, other World Bank Group Units, and engaging frequently with external counterparts like consultants, Government officials, international donors, service providers, vendors, and individuals from the private sector and civil society.
Duties/Accountabilities- Support to Sector Coordinators and teams
- Arrange meetings, travel, visas, and logistical requirements for the program;
- Support with organizing events related to the programs in Panama and other countries;
- Aid in operations-related matters including processing lending or implementation support documents;
- Support to Visiting Missions:
- Assist visiting missions with scheduling meetings and providing logistical support as necessary;
- Follow up with visiting missions through clearance processes;
- Maintain and update visiting missions calendar and Welcome Letter;
- General Office Support:
- Regularly update the Panama Master Contact List;
- Act as backup to colleagues when needed;
- Assist with correspondence, filing, archiving, event preparation, and other assigned duties.
Adhere to guidance from the Senior Executive Assistant promptly and proactively, striving for exemplary dedication to serving our clients.
Selection CriteriaRequirements:
Fluent in English and Spanish;
College degree preferred with a minimum of two years of relevant experience;
Excellent interpersonal and communication skills;
Proficiency in Microsoft Office applications;
Ability to draft and translate simple correspondence;
Prior experience in a similar office assistant role desirable;
Proven team player with a commitment to collaborative work;
The World Bank Group offers a range of benefits including retirement plans, medical, life, and disability insurance, paid leave, and accommodations for individuals with disabilities.
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