Team Assistant

hace 2 semanas

Panamá, Panamá, Panamá Diageo A tiempo completo

About usFrom Arthur Guinness to Johnnie Walker, our business was founded on people of great character, and in 250 years, nothing's changed.

We're the world's leading premium alcohol company. Our brands are industry icons. And our success is thanks to the strength of our people, in every role.

It's why we trust them with our legacy. And it's why we reward them with the career-defining opportunities that they deserve.
Our ambition is to create the best performing, most trusted and respected Consumer Products Company in the world. To achieve these, we need the world's very best people.
Feel inspired? Then this may be the opportunity for you.
Purpose (Key reason why the organization requires this role.



why the role exists):

To provide administrative support to all the L3 Exec members based in Panama with their meetings, large conferences, calendar, purchase orders and expense reports.

Incumbent handles details of a confidential nature, and performs administrative functions based on understanding of functional guidelines and proceduresMarket Context (Key information about the market): The Caribbean and Central America (CCA) is one of Diageo's most diverse and profitable markets.


It is the number 1 market in Latin America and the Caribbean (LAC) in terms of profitability, both in absolute and margin terms, and close to number 2 in terms of NSV.

Globally, we are the second most profitable market for Diageo, after North America.

Our route to market is achieved through a combination of 12 major Free Trade Zone & Border customers, and approximately 30 key Distributor Partners.

We also manage several co-packing partnerships throughout the region, and Panama is home to our innovation technology center and principal warehousing operations.

The 37 countries that comprise CCA boast a cumulative population of 77 million people who speak a range of languages including English, Spanish, French, Dutch, Creole, Patois and numerous other native languages.

There is a significant and growing emerging middle class (EMC) population across what are relatively young, but broadly stabilizing, democracies.

Financial Responsibility (What responsibility does the incumbent have for Budget/Financial/Trading Profit/Unit Volume' Use specific dollars or units.): Although this position is not responsible for a budget or profit, the role makes certain that the department doesn't exceed established budget when negotiating contracts for off-site meetings or purchase order limitsUnderstands T&E policy and proceduresKey Outputs/Deliverables (Identify the key results produced through listing the primary five to seven duties and responsibilities of your role.): Arranges intense agenda of travel itineraries and reservations and overall day to day agenda for L3+ DirectorsResponsible for the logistics and coordination of team and regional functional meetings.

Processes travel expenses according to company guidelines, using Concur system.
Coordinates department mailings and composes and types correspondence, files records, etc.
Anticipates and prepares materials needed for conferences, appointments, meetings, telephone calls, etc.

Keeps record of expenses compared to budget.

Supports with logístical issues like (not limited to): Issues with laptops, corporate credit card issues, embassy/visa requirements for business trips.

Adhoc requests as requiredQualifications and Experience Required5 years secretarial experience working for top level executives, preferably at multinational companies and managing multi managers.

Experience in organizing events.
Highly proficient in the use of Microsoft Outlook, PowerPoint, Excel, Word. Database management desirable.
Excellent communication (oral and written) in English and Spanish is required.
Self-starter, with experience in managing projects and solving issuesDynamic, proactive, able to multitask.
Able to work comfortably at a fast-pace, high-performance environment.
Very good organization skills, able to prioritizeDetail oriented, focused on results, very responsible.
Strong team playerVery good interpersonal skills.
Ability to interact effectively and confidently at all levels within the organization and with external contacts.
Diversity statementCelebrating our inclusive and diverse culture is core to Diageo's purpose of "celebrating life every day everywhere".

This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.

We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base.

We view diversity as one of the key enablers that helps our business to grow and our values, purpose and standards set the conditions for us to respect the unique contribution each person brings.

Flexibility is key to success in

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