Recruitment Assistant

hace 2 semanas

Panamá, Panamá, Panamá PNUD Argentina A tiempo completo
Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent and accountable. As part of this commitment, UNDP adopted International Public Sector Accounting Standards (IPSAS) and established a Global Shared Service Center (GSSC) to provide IPSAS transactional recording (in the areas of revenue, expenses and fixed assets), advisory and support services to UNDP Offices worldwide, and to provide training to UNDP Offices where needed. Human Resources services within the GSSC was set up earlier in 2003 in Copenhagen and it provides customized service packages to more than 40,000 UN personnel from agencies, funds and programmes across the UN System. GSSC/HR in Copenhagen has established a legacy as a major Human Resources administration center within the United Nations and is recognized as a center of excellence. The Global Shared Service Center (GSSC) is part of the Bureau for Management Services (BMS).

In the area of Human Resources, the GSSC supports both staff and management in UNDP offices and units, with the full cycle of HR services ranging from recruitment, talent management, learning and development, HR policy and advisory services, benefits and entitlements management, payroll and banking transactions.

In six UNDP Regional Bureau Service Centers (RSCs) – Addis Ababa, Amman, Bangkok, Dakar, Istanbul and Panama – the recruitment and administration of local personnel will be proximity-based and managed by outposted GSSC personnel who report directly to the Global HR Service Centers (GHRSC) in Istanbul and Copenhagen.

Under the direct supervision of the Recruitment Associate and overall guidance of the Recruitment Analyst, the Recruitment Assistant in the GSSC RSC supports the transparent implementation of the outposted recruitment of personnel for Country Offices in each Regional Bureau under their responsibility. S/he performs a variety of standard administrative processes and services ensuring high quality and accuracy of work and consistency in service delivery.

The Recruitment Assistant supports the team with the provision of advise to internal and external clients and managers on policies, guidelines and services and promotes a collaborative and client-oriented approach, sharing knowledge and best practice, including conducting training courses and coaching. Clients with whom there is direct contact may include UN Agency staff and other personnel in country offices as well as other units in UNDP.

Duties and Responsibilities

1. Implementation of Recruitment Strategies
Ensures implementation of Recruitment Strategies focusing on achievement of the following results:

Full compliance of recruitment processes and records with UN/UNDP rules, regulations, policies and strategies. Input to recruitment business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in recruitment management in consultation with direct supervisors and GSSC management.

2. Implementation of Recruitment Services
Implements Recruitment Services focusing on achievement of the following results:

Support to the preparation of draft terms of reference, vacancy announcements, screening of applicants, evaluation of candidate applications, gathering of candidate references, organization of interview panels, finalization of candidate selection/approvals and handover of completed recruitment cases to the GSSC Benefits and Entitlements Team or GSSC PSA Team for hiring, onboarding and contract management. Support to the communication with candidates as it relates to the outcome of their applications. Provide assistance with the production of insightful recruitment analytics reports with regard to critical vacancies taking into account UNDP's corporate priorities of gender parity and workforce diversity. Support the maintenance and update of recruitment measurements and tracking systems. Contribute to the maintenance and update of candidate rosters. Support Team members to meet the goals of the Team and GSSC RSC. Provide support on the reduction of costs of operations and related costs to clients and partners and assist Country Offices with the validation and timely recovery of charges related to recruitment services provided to projects and/or other UN Agencies. Perform any other tasks assigned by direct supervisors.

3. Support and Maintenance of Knowledge Management Prescriptive Content for Recruitment, Selection and Placement.
Support and Maintenance of Knowledge Management Prescriptive Content for Recruitment, Selection and Placement focusing on achievement of the following results:

Ensures that knowledge management distribution/system contains accurate and comprehensive coverage of recruitment, selection and placement matters. Contribute to the identification of the need for new and/or modified policies and practices and initiate or propose actions required. Actively liaise with direct supervisors to seek policy clarifications and/or identify agreed solutions. Support to periodic training courses on local recruitments for Country Offices and the Regional Hub. Contribute to continuous learning and development for recruitment by pursuing own development and acquire new knowledge with recruitment best practices.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Recruitment Assistant will be reporting to Recruitment Associate under the overall leadership of Recruitment Analyst.

Competencies

Core Competencies:

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

HR - Recruitment / Recruitment design and management

Knowledge of, ability to design and manage end to end recruitment processes

HR - Recruitment / Assessment and selection

Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs

Business Development / Knowledge Generation

Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Business Management / Change Management

Ability to prepare, support, and help individuals and teams in designing and implementing organizational change.

Business Management / Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Business Management / Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

Business Management / Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Ability to anticipate client's upcoming needs and concerns.
Required Skills and Experience

Education:

Secondary education is required. A university degree in Human Resource, Business Administration, Public Administration, Social Sciences, International Relations and any other related fields will be given due consideration, but it is not a requirement.

Experience:

Minimum of 5 years (with high school diploma) or 2 years (with bachelor's degree) of relevant HR and/or administrative experience, preferably in recruitment, at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, . Experience in handling of web-based management systems. Experience with talent acquisition software and platforms is meritorious. Work experience from an international organization is desirable. Excellent communications skills with ability to effectively communicate with candidates and stakeholders at all levels. Strong analytical skills with the ability to produce analytics reports.

Language Requirements:

Fluency in English and Spanish (both written and verbal). Working knowledge of another UN language, especially in Portuguese, is desirable. Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

This posting is open just for Panamanian citizens or foreign persons with permanent residence and a valid work permit.

Only short-listed candidates will be notified.

Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

  • Chartering Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Faststream Recruitment Group A tiempo completo

    Job Details:Posted:8 minutes ago-Sector: Shore-based Shipping & Maritime-Location: Panama City-Job Ref: Job Type: Permanent-Expiry Date: 29 February 2024-Contact: Jorge Barrios- Chartering Assistant/Manager - Americas About Monjasa:_ Join Monjasa, a global leader in oil and shipping, driven by Personal Business and a commitment to challenge norms. We're...

  • Team Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá The World Bank A tiempo completo

    Team AssistantOrganization: World BankSector: Administration/Office SupportGrade: GBTerm Duration: 2 yearsRecruitment Type: Local RecruitmentLocation: Panama City, PanamaRequired Language(s): English and SpanishPreferred Language(s):Closing Date: 6/1/2024 at 11:59pm UTCDescriptionDo you aim to establish a fulfilling career? Joining the World Bank Group...

  • Office Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Inspired A tiempo completo

    ROLE SUMMARY:The Office Assistant plays a vital role in maintaining the smooth operation of the school's administrative functions. They are responsible for providing efficient and effective support to the school office, staff, students and parents. This role requires strong organizational skills, attention to detail, and the ability to communicate...

  • Chartering Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Faststream Recruitment Group A tiempo completo

    Job Details:Posted:about 19 hours ago-Sector: Shore-based Shipping & Maritime-Location: Panama City-Job Ref: 600797a-Job Type: Permanent-Salary: Competitve Salary-Expiry Date: 03 May 2024-Contact: Jorge Barrios- Job descriptionAs our new Chartering Assistant/Manager based in the Americas, you'll become a key player in executing our global freight operations....

  • Team Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá IFC Systems Corporation A tiempo completo

    Team AssistantJob #:- req27563Organization: World BankSector: Administration/Office SupportGrade: GBTerm Duration: 2 years 0 monthsRecruitment Type: Local RecruitmentLocation: Panama City,PanamaRequired Language(s): English and SpanishPreferred Language(s):Closing Date: 6/1/2024 (MM/DD/YYYY) at 11:59pm UTCDescriptionThe Team Assistant will provide support to...

  • Administrative Assistant Consultant

    hace 2 semanas

    Panamá, Panamá, Panamá United Nations A tiempo completo

    Result of ServiceThe main objective of the position of the Administrative Assistant Consultant is to provide administrative and logístical support and ensure operational effectiveness during the planning and implementation of activities to be carried out within the framework of the project enabling environments to effectively plan, implement, monitor, and...

  • Programme Management Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Programa De Las Naciones Unidas Para El Desarrollo (Pnud) - Panamá A tiempo completo

    Organizational Setting and Reporting Relationships: This position is in the Office of the High Commissioner for Human Rights (OHCHR), Americas, Europe and Central Asia Branch (AECAB), Americas Section in Panama City. The incumbent reports to the Deputy Regional Representative, under the general supervision of the Regional Representative.Responsibilities:...

  • Administrative Assistant Consultant

    hace 2 semanas

    Panamá, Panamá, Panamá United Nations A tiempo completo

    Result of ServiceThe main objective of the position of the Administrative Assistant Consultant is to provide administrative and logístical support and ensure operational effectiveness during the planning and implementation of activities to be carried out within the framework of the project enabling environments to effectively plan, implement, monitor, and...

  • Team Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá World Bank Group A tiempo completo

    Job #:- req26863Organization: World BankSector: Administration/Office SupportGrade: GBTerm Duration: 2 years 0 monthsRecruitment Type: Local RecruitmentLocation: PanamaRequired Language(s):Preferred Language(s):Closing Date: 4/12/2024 (MM/DD/YYYY) at 11:59pm UTCDescriptionRegional ContextThe WDG serves 30 client countries in the Latin America and the...

  • Program Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá World Bank Group A tiempo completo

    Job #:- req23453Organization: World BankSector: Administration/Office SupportGrade: GCTerm Duration: 2 years 0 monthsRecruitment Type: Local RecruitmentLocation: Panama City,PanamaRequired Language(s): English and SpanishPreferred Language(s):Closing Date: 7/21/2023 (MM/DD/YYYY) at 11:59pm UTCDescriptionRole & Responsibilities:The CMU is currently looking an...

  • Information Technology Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Ciudad del Saber A tiempo completo

    Fecha límite: 21 de Enero de 2023The OpportunityThis position can be based in: Panama, Colombia, El Salvador, Guatemala, or Peru.Information Technology AssistantROLE PURPOSEREQUERIMIENTOSTo be successful, you will bring/have:familiar with all the day-to-day aspects of managing the IT needs of an organisation, with specific areas of the role involving:...

  • assistant administrative officer

    hace 4 semanas

    Panamá, Panamá, Panamá OHCHR - Office of the High Commissioner for Human Rights A tiempo completo

    Org. Setting and ReportingThis position is located in the Office of the High Commissioner for Human Rights (OHCHR), in the Field Operations and Technical Cooperation Division (FOTCD), within the Group of Human Rights Experts on Nicaragua (Group of Human Rights Experts) pursuant to Human Rights Council Resolution A/HRC/RES/49/3. The incumbent will work under...

  • assistant administrative officer

    hace 2 semanas

    Panamá, Panamá, Panamá OHCHR - Office of the High Commissioner for Human Rights A tiempo completo

    Org. Setting and ReportingThis position is located in the Office of the High Commissioner for Human Rights (OHCHR), in the Field Operations and Technical Cooperation Division (FOTCD), within the Group of Human Rights Experts on Nicaragua (Group of Human Rights Experts) pursuant to Human Rights Council Resolution A/HRC/RES/49/3. The incumbent will work under...

  • Assistant Protection Officer

    hace 2 semanas

    Panamá, Panamá, Panamá Unhcr A tiempo completo

    and will be considered for the screening, shortlisting and selection of candidates.Desired Candidate Profile-Persons interested in applying for this position should be of the nationality of the country where the office concerned is located. Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof...

  • Administrative Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá United Nations A tiempo completo

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.UNEP's Regional Office for...

  • Human Resources Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Jw Marriott A tiempo completo

    Create and type office correspondence using a computer. Audit and coordinate distribution of paychecks. Communicate to all applicants receiving a job offer the necessary documentation required to bring on first day of employment in order to complete I-9 employment verification forms. Create new employee personnel file.Design and update the display and...

  • Programme Management Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Pnud Argentina A tiempo completo

    Background Diversity, Equity and Inclusion are core principles atUNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind'...

  • Senior Human Resources Asst

    hace 2 semanas

    Panamá, Panamá, Panamá Unhcr A tiempo completo

    Hardship LevelA (least hardship)Family TypeFamilyFamily TypeFamilyResidential location (if applicable)GradeGS5Staff Member / Affiliate TypeGeneral ServiceReasonRegular >Regular AssignmentRemote work acceptedNoTarget Start Date :00Job Posting End DateMarch 11, 2023Standard Job DescriptionSenior Human Resources AssistantOrganizational Setting and Work...

  • Executive Assistant for International

    hace 2 semanas

    Panamá, Panamá, Panamá Ciudad del Saber A tiempo completo

    Fecha límite: 19 de Marzo de 2023About usOur offices are located in Randers, Copenhagen, Nairobi, Sydney, Valencia and Panama City and since our clients all based over the world, our Project Managers can be based anywhere too, as long as you bring a high-level skill set and experience within digital project management - preferably from a UN agency or...

  • Senior Programme Management Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá United Nations A tiempo completo

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. Its mandate is to...