Panama - Billing Assistant

hace 2 semanas

Panamá, Panamá, Panamá ISS Group Holdings Limited A tiempo completo

Who we are:


At Inchcape, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere.

We use technology and our global network to help our partners connect to a smoother, smarter ocean.

Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices, across 60 countries and a team of more than 2,500 committed professionals.

Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government and intergovernmental organizations.


We have an ambitious growth model and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience.

We embrace change and are open to new thinking and pushing for positive change in our industry.

Sound like the place for you?

Business Need / Purpose of Role


The Billing Assistant reporting directly to the ROC Manager, will be responsible for handling the invoice collection, communication with respective vendors/service providers and smooth coordination with internal departments in an accurate, professional, and timely manner.


This position involves ensuring Quality Management System standards are implemented consistently in all operational reporting activities, monitoring the required operational excellence in the ROC.


Objectives & Measurement - Key Responsibilities:

  • Responsible for the invoice collection and follow-up with the respective Vendor or Operator for the pending invoices. Some invoices must be downloaded from the Vendor's website.
  • Ensure all thirdparty invoices and tally sheets are received, reviewed, and crosschecked against valid tariffs.
  • Ensure that all revenue order lines are raised and captured by the Operator. It includes verification of the data accuracy against the appointment letter. OneDA must be in line with the appointment and have uptodate data.
  • Responsible for daily submitting invoices with appointment numbers to DAC team for posting. It includes submission of the final invoices and supporting documents to DAC for FDA processing. Maintain records.
  • Ensure that customer service and customer satisfaction remain a top priority in all elements of the functions performed in this department.
  • Ensure accurate disbursements are sent to the Principal after thoroughly checking all invoices pertaining to the port call.
  • Responsible of requesting credit note approvals whenever required and maintaining records of all credit notes raised.
  • Contribute towards any improvements to the department policy, SOP, communications, or any other improvements deemed beneficial to the department, Inchcape, and the Principals.
  • Ensure to maintain a good relationship with all Principals and Vendors handled, and work quickly and effectively to resolve any issues, disputes, or other which principals may face
  • Reporting: regular dialogue with Team Leaders, Operators, Asst. Operations Managers, ROC Manager, Support Desk team, DAC Team, and Vendors to ensure smooth activities throughout
Knowledge, Skills, and Abilities

  • Knowledge of Port Operations and port agency services
  • Knowledge of general accounting principles (accounts receivable/payable and collections)
  • Knowledge of Shipping documentation i.e., Bill of Lading (BOL)
  • Attention to details and effective organizational skills
  • Strong decisionmaking, problemsolving and analytical skills
  • Must have an advanced communication (verbal, written and listening) skills in order to communicate at different levels throughout the organization and with exterior organizations, etc.
  • Ability to work independently with limited supervision, multitask and possess strong initiative, exercise independent judgment within established systems and procedures
  • Ability to think logically, establish and follow procedures, instructions and make sound decisions
  • Ability to effectively present information and respond to questions from internal and external customers
  • Possess organizational and time management skills with ability to prioritize, be detail oriented and results driven
  • Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities
  • Possess strong analytical skills
  • Proven skills in administrative and numerate skills, able to use initiative to solve daytoday problems in a professional and methodical manner
  • Must possess an advanced proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook

Education/Experience:

  • High School diploma or GED equivalent required. Associates or Bachelor's degree in Accounting, Finance, or Business Administration or related major in a public or accredited private academic institution preferred
years related accounting (AP/AR) experience, or an associate degree or equivalent from a two-year college or technical school; or equivalent combination of e

  • Billing Specialist

    hace 2 semanas

    Panamá, Panamá, Panamá Grainger Panama Services A tiempo completo

    The Billing Specialist is responsible for providing effective customer service related to invoice copies, Proof of Deliveries, Web Billing. They are also responsible for responding to various requests from our customers related to paying their invoices or any other billing related matters. The Billing Specialist ensures we act promptly and accurately to...

  • Billing Specialist

    hace 2 semanas

    Panamá, Panamá, Panamá Grainger Panama Services A tiempo completo

    The Billing Specialist is responsible for providing effective customer service related to invoice copies, Proof of Deliveries, Web Billing. They are also responsible for responding to various requests from our customers related to paying their invoices or any other billing related matters.The Billing Specialist ensures we act promptly and accurately to...

  • Administrative Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Emedflow S.A. A tiempo completo

    We are in search of an administrative assistant specialized in billing tasks.The successful candidate must be extremely organized and detail-oriented, overseeing billing procedures, ensuring precise invoicing, and managing thorough financial records. The role involves communicating with clients and internal teams, resolving billing discrepancies, and...

  • Administrative Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Mackay Communications A tiempo completo

    Mackay is currently seeking an experienced Depot Administrative Assistant with the skills and qualifications outlined below for our location in Albrook, Panama._ Depot Administrative Assistant Job Summary_Responsibilities include but are not limited to:Always follows Mackay's policies and procedures. Acts as a receptionist by greeting guests and maintaining...

  • Asistente de Recursos Humanos

    hace 2 semanas

    Panamá, Panamá, Panamá Sigma Billing A tiempo completo

    REQUISITOS:Mayor de 21 años. Experiência mínima de 2 años en planilla y SIPE.FUNCIONES: Confección de nómina de las empresas del corporativo. Control y registro de ausencias, tardanzas y anomalías. Elaborar planillas, liquidación y vacaciones del personal. Reportar dentro del periodo establecido el SIPE ante la CSS. Emisión y Remisión de...

  • Legal Assistant, Rio Hato

    hace 2 semanas

    Panamá, Panamá, Panamá Floyd Zadkovich A tiempo completo

    We are currently seeking a diligent and detail-oriented Legal Assistant with excellent English to join our team of international lawyers in Rio Hato. The Legal Assistant plays a pivotal role in ensuring the efficient operation of administrative and legal matters within the company. This role encompasses a variety of responsibilities, from managing partner...

  • Transport & Billing Clerk

    hace 2 semanas

    Panamá, Panamá, Panamá Kimberly-Clark Corporation A tiempo completo

    Transport & Billing Clerk Job Description En Kimberly Clark nos enfocamos en atraer y retener, a las personas más talentosas y profesionales que deseen unirse al mejor equipo global, brindando oportunidades de crecimiento interno así como el mejor ambiente laboral para trabajar. Nos encontramos en la búsqueda de un(a) Transport Billing Clerk para la...

  • Auxiliar Operativo

    hace 2 semanas

    Panamá, Panamá, Panamá Sigma Billing A tiempo completo

    FUNCIONES:Encargado de recibir y custodiar materiales, equipos y herramientas de trabajo. Habilidad para realizar inventarios de equipos y herramientas Atender requerimientos por parte del supervisor de campo en cuanto al suministro de materiales, repuestos, equipos y otros rubros del depósito o almacén Llevar registros de movimiento y despacho de...

  • Accounting Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Neo Holding Group A tiempo completo

    The Accounting Assistant will prepare and maintain financial records to track assets, liabilities, profit and loss, tax obligations and other related financial activities of the organization.Performs general cost accounting and other related duties for the organization. Assists the Accounting Manager in the preparation of monthly balance sheets, income...

  • Programme Management Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Programa De Las Naciones Unidas Para El Desarrollo (Pnud) - Panamá A tiempo completo

    Organizational Setting and Reporting Relationships: This position is in the Office of the High Commissioner for Human Rights (OHCHR), Americas, Europe and Central Asia Branch (AECAB), Americas Section in Panama City. The incumbent reports to the Deputy Regional Representative, under the general supervision of the Regional Representative.Responsibilities:...

  • Team Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá The World Bank A tiempo completo

    Team AssistantOrganization: World BankSector: Administration/Office SupportGrade: GBTerm Duration: 2 yearsRecruitment Type: Local RecruitmentLocation: Panama City, PanamaRequired Language(s): English and SpanishPreferred Language(s):Closing Date: 6/1/2024 at 11:59pm UTCDescriptionDo you aim to establish a fulfilling career? Joining the World Bank Group...

  • Collections Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Philips A tiempo completo

    Job Title: Collections AssistantCollections AssistantAre you our new Collections Assistant? Who is fluent in English and has excellent communication skills? Then we are looking for youYour challengeYour challenge will be to answer and manage customer phone calls from our valuable key customers in North America in order to address common questions and...

  • Collections Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Philips A tiempo completo

    Job TitleCollections AssistantJob DescriptionCollections Assistant Are you our new Collections Assistant? Who is fluent in English and has excellent communication skills? Then we are looking for youYour challengeYour challenge will be to answer and manage customer phone calls from our valuable key customers in North America in order to address common...

  • Chartering Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Faststream Recruitment Group A tiempo completo

    Job Details:Posted:8 minutes ago-Sector: Shore-based Shipping & Maritime-Location: Panama City-Job Ref: Job Type: Permanent-Expiry Date: 29 February 2024-Contact: Jorge Barrios- Chartering Assistant/Manager - Americas About Monjasa:_ Join Monjasa, a global leader in oil and shipping, driven by Personal Business and a commitment to challenge norms. We're...

  • Team Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá IFC Systems Corporation A tiempo completo

    Team AssistantJob #:- req27563Organization: World BankSector: Administration/Office SupportGrade: GBTerm Duration: 2 years 0 monthsRecruitment Type: Local RecruitmentLocation: Panama City,PanamaRequired Language(s): English and SpanishPreferred Language(s):Closing Date: 6/1/2024 (MM/DD/YYYY) at 11:59pm UTCDescriptionThe Team Assistant will provide support to...

  • Transport & Billing Clerk

    hace 2 semanas

    Panamá, Panamá, Panamá Kimberly-Clark A tiempo completo

    En Kimberly Clark nos enfocamos en atraer y retener, a las personas más talentosas y profesionales que deseen unirse al mejor equipo global, brindando oportunidades de crecimiento interno así como el mejor ambiente laboral para trabajar.Nos encontramos en la búsqueda de un(a) Transport Billing Clerk para la operacion en Panamá.OBJETIVOImpresión de...

  • Communications Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá International IDEA A tiempo completo

    ContextOn June 13, 2018, Panama became the thirty-first member country of the International Institute for Democracy and Electoral Assistance (International IDEA) and the ninth member state from Latin America and the Caribbean. For several years, Latin America and the Caribbean Programme collaborated with Panama, so its integration into the Council of Member...

  • Transport & Billing Clerk

    hace 2 semanas

    Panamá, Panamá, Panamá Kimberly-Clark A tiempo completo

    En Kimberly Clark nos enfocamos en atraer y retener, a las personas más talentosas y profesionales que deseen unirse al mejor equipo global, brindando oportunidades de crecimiento interno así como el mejor ambiente laboral para trabajar.Nos encontramos en la búsqueda de un(a) Transport Billing Clerk para la operacion en Panamá**.OBJETIVOImpresión de...

  • Elementary School Learning Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá The International School of Panama A tiempo completo

    Our Mission:To inspire and challenge every learner to reach their full potential and become curious, independent, and compassionate citizens of the world.Our Core Values: Commitment to Excellence - We tackle challenges willingly and persevere in order to succeed. Compassion and Integrity - We care for, respect, and value one another Strength in Diversity -...

  • General Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Weir Group A tiempo completo

    General AssistantWeir Minerals Panama Realizar trámites de viajes; autorizaciones de viaje, contacto con hoteles, reservaciones, restaurantes, trasporte, itinerarios, viáticos, relaciones de gastos, gestionar el acceso a planta, trámite de facturas y otros. Recibir, clasificar y canalizar la información, documentos, facturas y correspondencia recibida de...