Finance and Administrative Officer

hace 2 semanas

Panamá, Panamá, Panamá International IDEA A tiempo completo

Context:


During 2019, the Panama Office collaborated with the EU-funded global project _INTER PARES | Parliaments in Partnership_ to strengthen the capacities of the National Parliament of the Republic of Panama.

On that occasion, with the financial support of the European Union, an effort was made to improve the National Parliament ́s legislative, supervisory, representative, budgetary, and administrative functions.

Particularly, through the strategies of a) strengthening the capacity of legislative officials, b) strengthening dialogue with citizens and civil society, c) strengthening women's leadership, and d) developing lines of action focused on the Sustainable Development Goals (SDG).

Due to the global emergency resulting from the COVID-19 pandemic, the alliance between the National Parliament of the Republic of Panama and International IDEA was indefinitely postponed.


Currently, International IDEA is interested in continuing the collaboration with the European Union and its delegation in Panama to resume actions to strengthen the legislative capacities of the National Parliament of the Republic of Panama as well as its interaction with youth, women, minority groups and civil society to reinforce the quality of democracy by fostering political participation in decision-making with new country engagements and citizen ́s demands and in a context of an important distrust to institutions, particularly, to the National Parliament.


By encouraging the cooperation between the National Parliament, and civil society organizations as an interconnected ecosystem, International IDEA aims to inspire and support these actors to adopt behaviours, relationships and practices that are conducive to political participation and representation.


This project is based on two outcomes:
a) strengthening the National Parliament ́s capacity to exercise its legislative, oversight and representation functions and institutional systems to become more transparent, inclusive, responsive, and accountable to all citizens and b) engaging civil society organizations with representative institutions democratically and effectively to improve public policy and practice and to hold political decision-makers to account.


The Finance and Administrative Officer will provide high-level financial and administrative support in accordance with project needs and will be responsible for accounting, payments, bank account and providing support to the office on financial and procurement aspects.


Duties and Responsibilities:

  • Processes invoices, payment advance requests, and project expenditure reports; prepares and processes payment requests accordingly.
  • Conducts bank reconciliations, manages petty cash funds, clears receivables, and oversees overall cash management, facilitating monthly financial closures in accordance with office and institutional requirements.
  • Assists with expenditure control, providing guidance to team members on potential costsaving measures.
  • Coordinates and monitors the use and maintenance of project equipment and vehicles.
  • Monitors cash flows, ensuring adequate cash levels are maintained monthly for the project.
  • Contributes to the preparation of and response to office and project audits.
  • Operates and maintains computerized accounting systems and spreadsheets to facilitate daytoday accounting procedures and reporting requirements.
  • Ensures compliance with donor financial and procurement policies, including financial accounting obligations where applicable.
  • Ensures International IDEA complies with relevant national laws and procedures related to project finance and administration.
  • Maintains records of fixed assets, updating them quarterly.
  • Addresses administrative matters for the development of project activities and daily office operations

General Profile:

  • Clarifies financial information with diplomacy and clarity to other team members and partners.
  • Requires good knowledge, excellent skills, and initial experience in their field.
  • Has developed knowledge and skills through formal training or work experience.
  • Adds value to teambased activities in his/her unit; collaborates with other entities of the Institute as required.
  • Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines.
  • Acts in accordance with International IDEA's

Core Values:
Respect, Integrity, and Professionalism.

  • Integrates a gender and diversity perspective in all activities.

Reporting line:

  • Project Manager EU, Panamá

Education and Experience:

  • University degree in business, financial management or other relevant discipline.
  • Minimum of three (3) years of progressive responsibility in supporting Accounting, Finance, Administration and Grant Management functions.
  • Full or parttime professional qualifications in finance and accounting are considered advantageous.
  • Experience in working in an international context, e.g., in an intergovernme

  • Finance and Administrative Officer

    hace 2 semanas

    Panamá, Panamá, Panamá International IDEA A tiempo completo

    ContextOn June 13, 2018, Panama became the thirty-first member country of the International Institute for Democracy and Electoral Assistance (International IDEA) and the ninth member state from Latin America and the Caribbean. For several years, Latin America and the Caribbean Programme collaborated with Panama, so its integration into the Council of Member...

  • Junior Finance

    hace 2 semanas

    Panamá, Panamá, Panamá Un Environment Programme A tiempo completo

    Under the general guidance of the Administrative Officer and in coordination with the National Officer, the Finance & Budget Analyst consultant will be responsible for the following duties: Budget: - Prepare supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and...

  • Junior Finance

    hace 2 semanas

    Panamá, Panamá, Panamá United Nations A tiempo completo

    Result of ServiceObjectiveUnder the general guidance of the Administrative Officer and in coordination with the National Officer, the Finance & Budget Analyst consultant will be responsible for the following duties:Budget: Prepare supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in...

  • Finance & Budget Analyst

    hace 2 semanas

    Panamá, Panamá, Panamá United Nations A tiempo completo

    Result of ServiceUnder the general guidance of the Administrative Officer and in coordination with the National Officer, the Finance & Budget Analyst consultant will be responsible for the following duties:Budget: Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget...

  • Finance & Budget Analyst

    hace 2 semanas

    Panamá, Panamá, Panamá Fao A tiempo completo

    Result of Service Under the general guidance of the Administrative Officer and in coordination with the National Officer, the Finance & Budget Analyst consultant will be responsible for the following duties: Budget: Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget...

  • Finance Officer

    hace 2 semanas

    Panamá, Panamá, Panamá Unhcr A tiempo completo

    Hardship LevelA (least hardship)Family TypeFamilyFamily TypeFamilyResidential location (if applicable)GradePR3Staff Member / Affiliate TypeProfessionalReasonRegular >Regular AssignmentRemote work acceptedNoTarget Start Date :00Job Posting End DateMarch 16, 2023Standard Job DescriptionFinance OfficerOrganizational Setting and Work RelationshipsIn the Regional...

  • Finance Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá International Federation Of Red Cross And Red Crescent Societies A tiempo completo

    Job Description This position is expected to perform key tasks in the areas of financial management and reporting, he/she will provide support and guidance to the project manager by working with the program team and the IFRC Finance staff with tasks related to treasury & accounting, banking, budgeting, procurements follow up and financial management to...

  • Administrative Officer

    hace 2 semanas

    Panamá, Panamá, Panamá United Nations A tiempo completo

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.The UN Environment...

  • Regional Finance Officer

    hace 2 semanas

    Panamá, Panamá, Panamá Save the Children A tiempo completo

    The OpportunityThis position can be based in: Panama, Colombia, El Salvador, Guatemala, or Peru.Regional Finance OfficerROLE PURPOSEThe Finance Officer is responsible for ensuring that all financial aspects of assigned projects, are in accordance with SCI and donor ́s requirements and will be responsible for ensuring accurate reporting and compliance with...

  • Administrative and Finance Consultant

    hace 2 semanas

    Panamá, Panamá, Panamá United Nations A tiempo completo

    Job OpeningJob Opening ID: 221534Job Network : Management and AdministrationJob Family : AdministrationCategory and Level : Consultants, CONDuty Station :PANAMA CITYDepartment/Office : United Nations Environment ProgrammeDate Posted : Nov 12, 2023Deadline : Nov 24, 2023Result of Service The objective of this consultancy is contributing to the efficient...

  • Administrative Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá Ciudad del Saber A tiempo completo

    Fecha límite: 23 de Marzo de 2023Data Overview - Administrative Assistant (Two positions)Administrative Assistant (2 positions)With the Chief of the Occupational Health Unit (OHU GVA) and the Director, PAC Under the direct supervision of the PAC Medical Officer, Occupational Health Unit (OHU PAC), working closely with OHU Medical Officer focal for Covid19...

  • Senior Finance and Budget Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá United Nations A tiempo completo

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.UNEP's Law Division is the...

  • Finance and Administration Senior Assistant, Latin

    hace 2 semanas

    Panamá, Panamá, Panamá Ciudad del Saber A tiempo completo

    Fecha límite: 28 de Febrero de 2023OverviewThe Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health...

  • Director Finance Lan

    hace 2 semanas

    Panamá, Panamá, Panamá Fiserv A tiempo completo

    You deserve to do what you love, and love what you do - a career that works as hard for you as you do. At Fiserv, we are 44,000, #FISVProud innovators, delivering superior value for our clients through leading technology, targeted innovation and excellence in everything we do. You have choices - if you strive to be a part of a team driven to create with...

  • Director Finance Lan

    hace 2 semanas

    Panamá, Panamá, Panamá Fiserv, Inc. A tiempo completo

    CFO LAN is senior executive which acts as a finance business partner who work with the business to track financial performance and provide financial information, forecasting and analysis to help guide decision making and set strategy. Finance business partners both support and challenge the business to continually ensure that its strategies align with...

  • assistant administrative officer

    hace 2 semanas

    Panamá, Panamá, Panamá OHCHR - Office of the High Commissioner for Human Rights A tiempo completo

    Org. Setting and ReportingThis position is located in the Office of the High Commissioner for Human Rights (OHCHR), in the Field Operations and Technical Cooperation Division (FOTCD), within the Group of Human Rights Experts on Nicaragua (Group of Human Rights Experts) pursuant to Human Rights Council Resolution A/HRC/RES/49/3. The incumbent will work under...

  • assistant administrative officer

    hace 3 semanas

    Panamá, Panamá, Panamá OHCHR - Office of the High Commissioner for Human Rights A tiempo completo

    Org. Setting and ReportingThis position is located in the Office of the High Commissioner for Human Rights (OHCHR), in the Field Operations and Technical Cooperation Division (FOTCD), within the Group of Human Rights Experts on Nicaragua (Group of Human Rights Experts) pursuant to Human Rights Council Resolution A/HRC/RES/49/3. The incumbent will work under...

  • Finance and Administration Senior Assistant, Latin

    hace 2 semanas

    Panamá, Panamá, Panamá Clinton Health Access Initiative A tiempo completo

    Overview:The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.CHAI was founded in 2002 in...

  • Head of Finance Janssen Venecenca

    hace 2 semanas

    Panamá, Panamá, Panamá Johnson And Johnson A tiempo completo

    Venecenca Head of Finance At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity. Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers...

  • Monitoring and Evaluation Officer

    hace 2 semanas

    Panamá, Panamá, Panamá Kids In Need Of Defense (Kind) A tiempo completo

    de la Plaza Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child's rights and well-being are protected throughout their journey to safety. KIND has provided nearly 18,000 children with high quality representation in their immigration...