Accts Payable Coordinator

Work Location Type:

Hybrid**As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships.

With 2023 sales of $16.5 billion, we're dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe.

We're looking for passionate people to join our team as we continue leading the industry over our next 100 years.

Primary Function

Identify and key data into Imaging/OCR and SAP systems in an accurate and timely manner while initiating routine approval requests and supporting supplier inquiries for all areas of the Company.

Resolve discrepancies by analyzing easy and medium complexity cases, ensuring an effective and expedient accounts payable operation. Participate in CI driven process changing projects and transitions that impact the accounts payable operation.

Main

Responsibilities:

• Validate/key data from images into imaging and SAP systems in a timely manner according to predetermined guidelines.
• Verify that the correct supplier is selected, and remitto address is correct.
• Perform quality checks to ensure that scanned invoice documents are readable and meets predetermined quality standards. Request document rescans, as necessary.
• Provide documentation required in the resolution of reoccurring problems associated with poor invoice quality and/or documents that cause a slowdown of the scanning operation.
• Determine and select the correct processing queue in Imaging/OCR and SAP.
• Perform 3way match verifying the accuracy of the purchase order to the invoice.
• Ensure adequate accounting approvals are present prior to processing invoices for payment.
• Support and assist in the image system maintenance by monitoring and ensuring that all documents scanned are readable prior to indexing and entry into the systems.
• Ensures compliance with Company policy, regulatory and legal guidelines.
• Determine and perform corrective action needed to resolve discrepancies within predetermined payment terms.
• Negotiate/resolve settlement disbursements from supplier correspondence.
• Review and determine documents eligibility for monthly, quarterly, and annual accrual.
• Identify internal and/or external process breakdown and work to eliminate root cause of invoice discrepancies.
• Approve companywide operating expense purchase request documents.
• Verify and ensure all payment request documents have correct general ledger account numbers.
• Ensure payment request documents comply with CP1191 guidelines.
• Prepare necessary documentation to obtain required level of approval.
• Train employees/managers on approval matrix requirements.
• Review system approval hierarchy to ensure compliance with Company Policy Approval Matrix.
• Recommend process improvements
• Special projects as assigned by Supervisor.
• Serve as primary contact for assigned accounts
• Train and assist other coordinators in the area
• Performs other duties as assigned

Preferred Education and Experience

• BA/BS Degree in accounting or business or equivalent work experience
• English proficiency, both written and verbal, required
• French proficiency a plus
• Some Expertise in Accounts Payables and SAP
• AP module is preferred
• Possess a comprehensive understanding of business principles
• Knowledge and understanding of GAAP and Sarbanes Oxley control compliance law and regulations is preferred
• Must possess good communication skills with the ability to work effectively with internal and external business partners.
• Must demonstrate a commitment to Company values and goals.
• Must possess good negotiation and problemsolving skills.
• Knowledge and understanding of Microsoft Office Suite.

Grainger is an Equal Opportunity / Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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