Administrative Assistant

hace 2 semanas

Panama TMF Group A tiempo completo

**Job no**: 564337

**Work type**: Full time

**Location**: Panama City, Panama

**Categories**: Client Accounting, Entry Level

**Office Location**: Panama City - Calle Aquilino de la Guardia

**About TMF Group**

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 120 offices

TMF Panamá is looking for an Administrative & Accounting Assistant with at least 6 months of experience in accounting to work on a hybrid modality from Panamá City.

**Key Responsabilities**
- External and internal customer service; as well as coordination with suppliers.
- Elaboration of reports of Petty Cash and Reimbursements of Expenses.
- On-site office administration.
- Maintain active communication with the tenant; in order to coordinate permits in the perimeters of the office for organizational activities, initiate repair processes, prepare general communications, access cards, among other support functions related to the tenant.
- File documentation related to the administration of the office; and provide support to service lines with documentation management.
- Responsible for coordinating headquarters trips and coordinating external visitors for access to the office.
- Contact point for activities and events of the organization in conjunction with Human Resources and Operations.
- Coordination of Payment to suppliers of the organization (local and/or regional).
- Coordination of shipment of packages to the document guard and shipment record.
- Prepare tax reports, monthly and annual declarations (internal services), according to the needs of the office.
- Provide support for the opening of bank accounts for internal clients or the organization.
- Coordination of shipments and local and international messaging (internal and external client).
- Provide support for the request for Certificates of Legal Status for the organization's procedures.
- Identify office needs: maintenance, repairs and short-term project logistics; looking for solutions so that the office is in optimal conditions.
- Maintain internal controls and progress reports.
- Provide regular reports to the direct leadership in internal projects, as well as new proposals for implementations that will be initialized within the organization.
- Preparation of Fixed and Variable Billing, Credit Notes, Registration of Suppliers in Systems
- Consolidation and records of Banking Commission
- Preparation of Social Security Checks and Supplier/Service Checks
- Internal Accounting Registry and control of the banking registry of the office
- Provide support to any other administrative activity that involves business continuity.

**Key Requirements**:

- Student of Public Accounting.
- At least 6 months of experience in related areas.
- English B1
- Knowledge in Excel

**What's in it for you?**

**Pathways for career development**
- Work with colleagues and clients around the world on interesting and challenging work.
- We provide internal career opportunities, so you can take your career further within TMF.
- Continuous development is supported through global learning opportunities from the TMF Business Academy.

**Making an impact**
- You’ll be helping us to make the world a simpler place to do business for our clients.
- Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work.

**A supportive environment**
- Strong feedback culture to help build an engaging workplace.
- Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.

**Want to know more about a career with TMF Group? Watch this video**:
**Advertised**: 15 May 2023 SA Pacific Standard Time
**Applications close**: 14 Jun 2023 SA Pacific Standard Time

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