High-Level Support Specialist

hace 1 día


Panamá, Panamá, Panamá Sagan A tiempo completo

Sagan is an innovative membership community connecting top executives, founders, and CEOs with international talent. Our platform bridges the gap between global professionals and US-based businesses, offering a world of career possibilities.

As a High-Level Support Specialist, you will play a crucial role in supporting our Leadership Team and Office Manager. This position involves handling various administrative tasks, including scheduling, document management, reporting, and travel coordination, ensuring seamless operations and enabling the team to focus on strategic initiatives.

We are seeking a detail-oriented and proactive individual who can maintain file systems in SharePoint, process mail folders, and manage DocuSign/Adobe Signature requests. The ideal candidate should also be proficient in creating FedEx slips when requested, managing calendars, setting reminders, arranging meetings, and handling travel bookings for Leadership Team and other departments.

The Key Responsibilities of this role include:

  • Document Management: Maintain accurate and up-to-date file systems in SharePoint, process mail folders, and manage DocuSign/Adobe Signature requests.
  • Create FedEx slips when requested.
  • Scheduling and Coordination: Manage calendars, set reminders, arrange meetings, and handle travel bookings for Leadership Team and other departments.
  • Schedule FedEx pickups, mobile notaries, and coordinate signatures from Principals.
  • Event Support: Assist with vendor research, quotes, and arrangements for biannual events and other company gatherings.
  • Reporting and Surveys: Create and distribute internal surveys using Tally.com, pull reports from tools like HubSpot and MRI, and manage project workflows in Monday.com.
  • Administrative Support: Provide clerical support, track expenses, document processes, and manage bill payments.
  • Email Monitoring: Monitor the Principals inbox, flag critical issues, and maintain prioritized to-do lists.

We are looking for an experienced professional with skills in Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint), proficiency in project management tools like Monday.com, Asana, or InMotion, and CRM tools such as HubSpot and survey tools like Tally.com. Excellent verbal and written English communication skills are essential for this role.

This position offers a competitive salary range of $2,600 per year, making it an attractive opportunity for individuals seeking a challenging and rewarding role in a dynamic environment.

To ensure prompt processing of your application, please submit your resume and an introductory video in English format. We look forward to receiving your application



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