Paralegal Administrative Specialist

hace 2 semanas


Panamá, Panamá, Panamá ESTÉE LAUDER Companies A tiempo completo
Administrative Assistant - Legal Marketing Group

We are seeking a highly skilled and organized Administrative Assistant to join our Legal Marketing Group. This is a full-time permanent position located in Costa del Este, Panamá.

About the Role

The successful candidate will provide exceptional administrative support to the team, ensuring seamless day-to-day operations and enabling team members to optimize their contributions to the business. Key responsibilities include:

  • Providing proactive administrative assistance to the team, including calendar management, meeting coordination, and expense reporting.
  • Managing matters in matter management and e-billing tools, ensuring data integrity and accuracy.
  • Liaising with law firms and vendors to ensure adherence to outside counsel and billing guidelines.
  • Providing backup administrative support to attorneys, including phone and calendar management.
  • Document management and indexing, including e-filing.
About You

To be successful in this role, you will need:

  • A minimum of 3 years of experience as an administrative/executive assistant, preferably at a law firm and/or multinational company.
  • Advanced skills in Microsoft Office 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, OneDrive, and SharePoint.
  • Familiarity with legal technology, such as Legal Tracker (Serengeti), and other operational tools like Salesforce, SAP, Ariba, and Concur.
  • Exceptional organizational skills, with the ability to prioritize tasks and manage expectations effectively.
What We Offer

We offer a competitive salary of $45,000 per year, making us one of the top employers in the industry. In addition to your base salary, you can also expect:

  • A comprehensive benefits package, including medical, dental, and vision coverage.
  • Generous paid time off, including vacation days, sick leave, and holidays.
  • A professional development program, designed to help you grow your career and achieve your goals.
How to Apply

If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.



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