Paralegal Administrative Specialist
hace 2 semanas
We are seeking a highly skilled and organized Administrative Assistant to join our Legal Marketing Group. This is a full-time permanent position located in Costa del Este, Panamá.
About the RoleThe successful candidate will provide exceptional administrative support to the team, ensuring seamless day-to-day operations and enabling team members to optimize their contributions to the business. Key responsibilities include:
- Providing proactive administrative assistance to the team, including calendar management, meeting coordination, and expense reporting.
- Managing matters in matter management and e-billing tools, ensuring data integrity and accuracy.
- Liaising with law firms and vendors to ensure adherence to outside counsel and billing guidelines.
- Providing backup administrative support to attorneys, including phone and calendar management.
- Document management and indexing, including e-filing.
To be successful in this role, you will need:
- A minimum of 3 years of experience as an administrative/executive assistant, preferably at a law firm and/or multinational company.
- Advanced skills in Microsoft Office 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, OneDrive, and SharePoint.
- Familiarity with legal technology, such as Legal Tracker (Serengeti), and other operational tools like Salesforce, SAP, Ariba, and Concur.
- Exceptional organizational skills, with the ability to prioritize tasks and manage expectations effectively.
We offer a competitive salary of $45,000 per year, making us one of the top employers in the industry. In addition to your base salary, you can also expect:
- A comprehensive benefits package, including medical, dental, and vision coverage.
- Generous paid time off, including vacation days, sick leave, and holidays.
- A professional development program, designed to help you grow your career and achieve your goals.
If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.
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