Executive Assistant to CEO

hace 2 días

Panamá, Panamá Invitro Capital A tiempo completo

**Job Overview**

We’re looking for someone who is proactive, detail-oriented, and adaptable—able to stay ahead of shifting priorities and thrive under pressure. Discretion, strong judgment, and excellent communication skills are essential in this role.

This is a remote position, but flexibility is key, as the CEO’s schedule may shift across time zones.

**Key Responsibilities**
- Calendar Management: Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.
- Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.
- Expense Tracking: Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting.
- File & Document Organization: Maintain accurate, secure, and easily accessible documentation.
- Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.

**Requirements**:
**Who You Are**
- A multitasker who can manage multiple responsibilities without feeling overwhelmed.
- A highly organized individual with strong attention to detail.
- A clear communicator who can interact professionally at all levels.
- A happy, positive person who doesn’t panic when things don’t go according to plan.
- Tech-savvy and comfortable using scheduling, communication, and productivity tools.

**Minimum Qualifications**
- 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting C-level executives.
- Experience managing calendars, travel, scheduling, or executive communications.
- Strong communication and interpersonal skills.
- Ability to manage schedules and travel across multiple time zones.
- High attention to detail and excellent multitasking abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools.
- Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.

**Preferred Qualifications**
- Familiarity with project management tools or scheduling software.
- Experience handling confidential or high-level executive communications.

**Benefits**

**Why Join InVitro Capital?**
- Build the Future of AI: Work on cutting-edge products that are transforming how SMBs operate across industries.
- Be a Founding Force: Take a hands-on role in launching and scaling high-impact startups. This isn’t a 9-to-5—it’s a fast-paced, all-in startup environment.
- Work with the Best: Join a team of seasoned entrepreneurs and industry experts obsessed with building things that matter.
- Thrive in a Collaborative Culture: We foster a supportive, low-ego environment where great ideas win and people grow together.
- Earn What You Deserve: We offer competitive, compensation ranging from $1,300 to $1,800 per month.

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