Office Manager Panama

hace 4 días

Panama City Soft2Bet A tiempo completo

Due to the growing demand within our operational activity, we are currently looking for an experienced Office Manager to join, on a full-time basis, our Panama Team.

Our Office Manager will coordinate administrative duties and office procedures. The main function of the role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Position reports directly to the HR Manager based in the Panama Office. 

Duties and Responsibilities

  1. Handles office supplies purchases, distribution  and equipment arrangement when required. 
  2. Manages office budget  and  ensures accurate and timely reporting to the Finance and or Accounting department.
  3. Partners with HR to update and maintain office policies as necessary.
  4. Acts as the key drive of employee well-being initiatives.
  5. Maintains the office conditions and arranges necessary repairs when required.
  6. Partners with facility management vendors including cleaning and building services team.
  7. Organizes office operations and procedures including front desk and or receptionist duties.
  8. Manages relationships with vendors and service providers including contract compliance and office lease requirements. 
  9. Participates actively in planning and execution of company events.
  10. Schedules transportation requests for visitors and management when required.
  11. Coordinates company property insurances.
  12. Handles travel arrangements for employee business trips.
  13. Coordinates employee discounts programs.
  14. Partners  with the IT department on all office equipment.

Qualifications and Requirements

  1. High school degree.
  2. Advanced verbal and written English communication skills.
  3. Proficiency in Office MS.
  4. Proven experience in office administration or hospitality industry.
  5. Knowledge of office administrator responsibility, systems and procedures.

Competencies

  1. Decision making
  2. Process Management
  3. Attention to detail
  4. Leadership
  5. Communication skills

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