Office Administrative Assistant

hace 7 días

Panamá Provincia de Panamá, Panamá Monjasa A tiempo completo

Deadline
27/09/2024- Office
Panama City, PanamaWe are looking for a service-minded and proactive Office Administrative Assistant to take on an exciting and challenging role. If you have a keen eye for detail and naturally greet guests and colleagues with a warm smile and friendly demeanour, this could be the perfect opportunity for you.

**Job description**
It is important that you are motivated by an all-round role, which connects all dots and makes sure that the office runs smoothly in all aspects. Your primary focus will be to ensure that the office looks its absolute best to the finest detail at any time, and you will be the first face and voice of our Panama office. Thus, your biggest responsibility is to ensure best-in-class service and make sure that all guests and customers get a professional and warm experience every time they visit Monjasa.

You will be part of a team of 9 members who thrive in a dynamic and multinational culture. We’re looking for someone who enjoys helping others, is a strong team player, and is always willing to go the extra mile to ensure tasks are completed efficiently.

**Areas of focus**
- First point of contact at the reception including answering and forwarding phone calls
- Coordinating office interior decor and maintenance
- Secretarial support and personal assistance for our Traders and other key personnel
- Coordination of internal meetings
- Daily bookkeeping tasks e.g., office accounts, travel expenses, reimbursement and keeping track of office expenses in general
- Coordinating events
- Procurement of office stationery and refreshments
- Administration and coordination of daily catering and cleaning services
- Setup a supplier network
- Ad hoc tasks

**Your professional skills**
- At least 2-3 years of experience within the field of administration
- Experienced user of Microsoft Office
- Bookkeeping knowledge preferred
- Fluent in written and verbal English and Spanish

**Your personal skills**
- Service-oriented with a passion for problem-solving.
- Curious about our business and proactive with a can-do attitude.
- Build strong internal and external relationships.
- Resilient, adaptable, and handles change well.
- Organized, structured, and focused on delivering value.
- Eager to grow in a dynamic, international environment.
- Lastly, we expect you to embody the four Monjasa values: respect, curiosity, ambition, and smile & joy.

Questions?

Ainisis Vivas

HR Manager

**Contact Ainisis**
Phone: +507 838 9086

Application

Deadline
27/09/2024

Office
Panama City, Panama

Monjasa at a glance

Monjasa is a global partner in the oil and shipping industries. Our core business includes trading and supplying marine fuels and shipowning activities on a global level.

We are characterised by a strong entrepreneurial spirit and have experienced strong developments since our start in 2002. Financially, Monjasa is recognised as a robust business partner and total revenue reached USD 5.5 billion in 2022 - or equivalent to 6.4 million tonnes of marine fuels supplied. The fleet currently consists of 30 tankers and barges, and our operations and offices are certified according to ISO 45001:2018, ISO 14001:2015, ISO 50001:2018 and ISO 9001:2015.

The Monjasa Group is committed to running a responsible business. We are actively engaging in the green transformation of the maritime sector by being an enabler of environmentally friendly fuels, as one of our ambitions in our Responsibility Framework.

The Monjasa Group also includes offshore ship owning company CBED.

Monjasa as a workplace

Monjasa offers you a fulfilling career in a global organisation, where you will be part of a dynamic and ambitious team. We enjoy great learning opportunities and are proud of our fantastic work environment.

With “Monjasa means personal business” as the headline to our corporate purpose, this serves as the guiding principle for our business.

You will also find that we live and breathe our values of Respect, Ambition, Curiosity and Smile & Joy. All four values and our corporate purpose are anchored in how we work together and reflect our company DNA.

  • Administrative Assistant

    hace 2 semanas

    Panamá, Panamá The International School of Panama A tiempo completo

    ISP is a non-profit, student-centered, independent school, inspiring lifelong learners for a future without borders. We are recognized as a leader in international education, offering world-class opportunities for students since 3 years old at Early Childhood Center to 12th grade. The International School of Panama operates under the license of the Ministry...

  • Administrative Assistant

    hace 4 semanas

    Panamá, Panamá Remote Leverage A tiempo completo

    **Administrative Assistant** **Hiring REMOTE Administrative Assistant - Multiple positions immediately available.** **$1000-$2500 USD per Month** We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Administrative Assistant positions we need to immediately hire. You would be working with the business...

  • Administrative Assistant

    hace 4 semanas

    Panamá, Panamá Cuatroochenta A tiempo completo

    **Desde Cuatroochenta-Sofistic Cybersecurity nos encontramos en búsqueda de un/a Administrative Assistant cuyo objetivo principal será brindar apoyo de manera transversal a los distintos departamentos de la sede de Panamá llevando a cabo tareas administrativas en general.**: **Si eres una persona con orientación al cliente, resolutiva y quieres asumir...

  • Procurement & Administrative Assistant (2 Positions)

    hace 1 semana

    Panamá, Panamá Ciudad Del Saber A tiempo completo

    **Fecha límite**: 22 de Junio de 2022 Data Overview - Procurement & Administrative Assistant (2 positions) Procurement & Administrative Assistant (2 positions) Establecida en 1951, la OIM es una organización relacionada de las Naciones Unidas y, como la principal agencia de la ONU en el campo de la migración, trabaja en estrecha colaboración con socios...

  • Administrative Assistant

    hace 7 días

    Panamá, Provincia de Panamá, Panamá Emedflow S.A. A tiempo completo

    We are looking for an administrative assistant specializing in billing. This position requires a meticulous and organized individual who can manage billing processes, ensure accurate invoicing, and maintain comprehensive financial records. The role involves direct interaction with clients, and internal departments, resolving billing issues, and providing...

  • Administrative Assistant

    hace 2 semanas

    Panamá, Panamá Colgate-Palmolive A tiempo completo

    This role is recognized across the Company as an expert in the administrative field. What you will do - Calendar and Agendas - Coordinates the Master calendar for the GM and the whole organization - Coordinates the agenda and calendar of the GM - Tracks and coordinates calendars for one or more individuals and schedules meetings - Provide administrative...

  • Legal Assistant/receptionist

    hace 4 semanas

    Panamá, Provincia de Panamá, Panamá Emedflow S.A. A tiempo completo

    We are currently looking for a skilled and driven legal assistant to join our team. Your role will be to help our legal team administratively so that the firm runs smoothly. A highly organized, customer-focused person with the ability to manage a range of administrative and clerical activities is needed for this position. The ideal applicant would be highly...

  • Senior Administrative Assistant

    hace 4 días

    Panamá, Panamá Unhcr A tiempo completo

    They have in-depth knowledge of office management and daily operations, as well as working knowledge of office equipment and software, such as Microsoft Office. They also have knowledge of UNHCR rules and regulations, as well as UNHCR/UN accounting/finance systems.Required languages (expected Overall ability is at least B2 level): English,,Desired...

  • Executive Assistant

    hace 7 días

    Panamá, Provincia de Panamá, Panamá Jetfuel.Agency A tiempo completo

    Job Description jetfuel.agency is looking for a dedicated, trustworthy and resourceful rockstar Executive Assistant to help manage the busy and chaotic day-to-days of the founder and executive staff. **Responsibilities include but aren't limited to**: General daily office administration duties Scheduling and arranging meetings, keeping team members abreast...

  • Staff Assistant

    hace 6 días

    Panamá, Panamá United Nations A tiempo completo

    Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less...

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá Novartis A tiempo completo

    Responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements. - General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members....

  • Administrative Assistant

    hace 2 semanas

    Panamá, Panamá The International School of Panama A tiempo completo

    **Position Summary**: To provide administrative support to ensure the efficient operation of the department or office. **Reporting Line and Organizational Structure**: This position reports to Elementary School Principal **Department**: Elementary School **Key Accountabilities**: To provide administrative support to administrators, teachers, staff,...

  • Beverage & Food Administrative Assistant

    hace 7 días

    Panamá, Provincia de Panamá, Panamá Marriott International, Inc A tiempo completo

    **Job Number** 24147610 **Job Category** Administrative **Location** Renaissance Panama City Hotel, Via Espana & Ricardo Arias Street, Panama,., Panama VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Our Property Administrative Specialists play an important role in a number of vital hotel...

  • Assistant Editor

    hace 7 días

    Panamá, Provincia de Panamá, Panamá Changing Lives Productions LLC A tiempo completo

    **ABOUT CHANGING LIVES PRODUCTIONS**: Changing Lives Productions is the video production company of Dhar Mann Studios, aimed at creating positive content for the social media generation. Our inspirational and motivational videos focused on life, business, and relationships receive over 1 Billion views monthly and have garnered over 40 Billion views on...

  • Office Manager

    hace 1 semana

    Panamá, Provincia de Panamá, Panamá Sagan A tiempo completo

    **Job Title**: Office Manager Location: Remote (PST Time zone) Salary Range: up to 3500 USD Work Schedule: Monday - Friday, 7:00 AM to 5:00 PM (PST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. Discover...

  • Executive Assistant

    hace 1 semana

    Panamá, Provincia de Panamá, Panamá Insight Assurance A tiempo completo

    **Company Description** Insight Assurance is considered one of the fastest growing companies focusing on cybersecurity compliance. The company is a Florida registered and licensed CPA firm, PCI Qualified Security Assessor (QSA), and ISO 27001 Certification Body founded by former Big-4 professionals (Former EY) looking to simplify the world of IT compliance....

  • Coordinador (a) Administrativa

    hace 7 días

    Panamá, Provincia de Panamá, Panamá PanaJobs Recruiting, S.A A tiempo completo

    **Coordinador (A) Administrativa**: PanaJobs Recruiting, S.A **Publicado el**: 02-08-2024, por PanaJobs Recruiting, S.A. **Descripción de la Empresa**: Contabilidad. ACERCA DE LA VACANTE Funciones del Puesto Objetivos Asegurar el uso eficiente de los recursos administrativos y operativos. Implementar y supervisar procesos administrativos que optimicen...

  • Customer Service Lead/office Admin

    hace 2 semanas

    Panamá, Provincia de Panamá, Panamá Sagan A tiempo completo

    **Job Title**: Customer Service Lead/Office Admin Location: Remote (MST Time zone) Salary Range: up to 1500 USD Work Schedule: Monday - Friday, 8:00 AM to 5:00 PM (MST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of...

  • Asistente Administrativa

    hace 3 semanas

    Panamá, Provincia de Panamá, Panamá Maku Panama, S.A. A tiempo completo

    Para el puesto de trabajo se requieren las siguientes habilidades: - Conocimiento en logística - Manejo del idioma inglés medio - Experiência en sistemas administrativos - Manejo de office y excel intermedio - Experiência en el sector de alimentos y afines - Experiência contable - Autónomo - Buena presencia. Horario de lunes a sábados de 8:00a.m. a...

  • Asistente Administrativa

    hace 7 días

    Panamá, Provincia de Panamá, Panamá Human Talent Solutions Panamá A tiempo completo

    Brindar apoyo administrativo asistencial mediante la atención, seguimiento, registro y control de trámites, actividades, documentación y requerimientos del área. - Lic. En Contabilidad o Secretariado, Administración de Empresas o carreras afines. - 3 años en posiciones similares - Dominio Microsoft Office (Excel, Word, PowerPoint) Canva. -...