Executive Support Specialist

hace 3 días

Panamá, Panamá, Panamá Sagan A tiempo completo
Job Overview

We are seeking a highly organized and proactive Virtual Assistant to support an executive in managing their personal and professional responsibilities. The ideal candidate will be responsible for providing time management support, tracking daily activities, and offering guidance on maintaining a healthy work-life balance.

About the Role

This position is ideal for someone who enjoys offering guidance, helping others maintain balance, and ensuring their day-to-day lives run smoothly. The role requires a high level of autonomy, a proactive approach, and a willingness to help the executive stay focused on their overall life goals without getting overwhelmed by work stress.

Key Responsibilities

• Time Management & Work-Life Balance Support: Provide daily reminders and motivation to ensure the executive maintains a balanced life, including work, health, social interactions, and personal responsibilities.
• Health & Productivity Tracking: Track the executive's personal health metrics (e.g., sleep, exercise) and business productivity, providing reports and actionable insights to optimize overall well-being.
• Task Reminders & Accountability: Regularly follow up on both personal and business tasks, ensuring that important activities such as gym sessions, socializing, and work deadlines are completed on time.
• Personal & Business Research: Conduct research related to both business and personal matters, including industry trends, AI tools, travel arrangements, and gift purchases.
• Email Management & Organization: Assist in managing email inboxes by organizing emails, sending replies, and maintaining communication efficiency.
• Basic Administrative & Financial Tasks: Help with basic administrative tasks such as tracking expenses and reporting basic financial data (though detailed bookkeeping will be handled by a separate accountant).
• Social Life Coordination: Assist in managing personal relationships by tracking important social events and ensuring regular contact with family and friends.

Requirements

• Proactive Time Management: Demonstrated ability to help manage personal and professional schedules, with a focus on maintaining a balanced lifestyle.
• Communication Skills: Strong written and verbal communication skills, with the ability to provide motivational reminders and conduct follow-ups.
• Tech-Savvy: Proficiency with tools like Google Suite, Notion, and WhatsApp. Willingness to learn new tools as needed.
• Organizational Skills: Strong attention to detail and the ability to juggle multiple responsibilities effectively.
• Research & Reporting: Experience conducting both personal and business research, as well as generating reports on health and productivity.

Nice-to-Haves

• Basic mathematics and accounting skills for tracking business expenses.
• Interest in Artificial Intelligence for research purposes.
• Familiarity with YouTube operations.
• Marketing and social media skills.
• Ability to create systems and procedures for efficiency improvements.

Language

Please note that to ensure prompt processing of your application, we kindly request that you submit your resume and intro video in English format.

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