Logistics Administrative Coordinator

hace 1 semana

Panama Allied Steel Buildings, Inc A tiempo completo

Allied Steel Buildings, Inc. is seeking a qualified Logistics Administrative Coordinator to join our team. The Logistics Administrative Coordinator is responsible for providing administrative and accounting support to the Logistics team and project teams within a Pre-Engineered Metal Building (PEMB) supplier company. The Logistics Coordinator is responsible for executing all (domestic and international) daily logístical activities and managing the logistics flow of pre-engineered metal buildings from factories to construction sites.

**Allied Culture**

We believe great service matters from start to finish. It’s why going the distance for our customers starts with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with collaborating with a team dedicated to creating value world wide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is flexible, offering work-life balance, empowered because everyone’s voice matters, unified by promoting “we” over “me” and creative thinking outside the box, it’s the Allied way.

**Key Responsibilities**:

- Receive and request all freight-related invoices from transportation companies and other service providers.
- Verify the amount on the invoice and make sure it matches the quote.
- Collaborate with the logistics lead in reviewing the invoices, especially in cases where they exceed the quoted amount.
- Submit to accounts payables all invoices regarding the logistics of all projects.
- Review transportation company statements of account and liaison with accounts payable to resolve pending payments.
- Reconciliation of all logistics expenses of a particular project and confirming all invoices have been accounted for and paid to assist in the efforts of closing the project.
- Elaborate and review commercial invoices and packing lists before the sailing date
- Create POs and input data in the CRM of the quotation received for a particular project
- Participate in the development, implementation, and functional support of projects and systems to meet client’s expectations and deadlines
- Complete and track month-by-month rate fluctuation in the shipping rate report.
- Request and evaluate freight rate for budgeting purposes
- Plan and coordinate the logistics process for low-complexity projects.
- Track shipments to confirm the schedule needed by the customer
- Respond to customers’ inquiries and refer clients to the proper channels
- Ensure that the quality of all services provided meets the required standards
- Provide shipping updates to customers
- Performs other related duties as assigned

**Qualifications**:

- Two years of experience handling ocean and/or ocean freight shipments and documentation.
- High school diploma, Associate or Bachelor’s degree, and/or related experience in logistics, supply chain
- Previous experience in administrative and/or accounting roles, preferably within the construction or steel industry.
- Advanced proficiency with Google Suite or Microsoft Office Applications
- Strong organizational, time management, problem-solving, and professional writing skills
- Ability to navigate assignments with competing deadlines and multi-task effectively and accurately
- Ability and experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
- Knowledge and experience with pre-engineered and conventional steel buildings preferred
- Knowledge and understanding of structural steel logistics preferred
- Assertive clear communicator; both verbally and in written formats
- Read, write, and speak proficiently in Spanish and English

Allied is an equal-opportunity employer.

DFWP/EEOE

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