Administrative Assistant

hace 2 días

Panama ATSG Corporation A tiempo completo

**Administrative Assistant - Admin & Support IV (CARSI - Panama)**
Panama City, Panama
Pre-Employment investigation may include criminal/background check; fingerprint checks; employment verification; verification of education (relevant to employment); credit checks; and may include other requested checks by DoS: INL.

ATSG Corporation prides itself on our proven dedication to providing expert assistance to our government partners—without any surprises. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.

The company provides a variety of services within the Intelligence Community. Our products may be diverse, but the results are one and the same—on schedule, on budget, and completed with superior quality. We are experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. As an organization, we are consistently expanding our footprint in the contracting community.

The CARSI contract, one of the largest and most sophisticated multi-lateral security efforts in the world, provides funding for the US Government to assist the governments of the CARSI countries with police professionalization, justice sector reform, counter narcotics efforts, border security management, crime and violence prevention, and anti-corruption efforts. This initiative will focus on a series of Policing, Specialty, IT and Administrative roles. Requirements and responsibilities for this role are as follows:
**Minimum Qualifications—**:

- Local National
- Pre-Employment investigation may include criminal/background check; fingerprint checks; employment verification; verification of education (relevant to employment); credit checks; and may include other requested checks by DoS: INL.
- High school degree,
- FSI Level 3/3 English, FSI Level 4/4 Spanish,
- Five (5) years administrative experience in a professional setting,
- Previous government, law enforcement or project management experience preferred,
- Effectively communicate in English and Spanish,
- Knowledge of the Microsoft Office suite to include Word, Excel, and Power Point,
- Ability to learn new software.

**Preferred Qualifications—**:

- Demonstrated at least three years' work experience with all Microsoft Office software.
- Demonstrated five years of work experience in a large administrative or office support environment.
- Must have a valid Panamanian Driver’s license
- Demonstrated work experience in a large office administrative support role including coordination of procurements, events, schedules, training, travel, and other activities.
- Demonstrated experience working with an embassy in international operations or foreign assistance affairs.

**Responsibilities—**:

- The incumbent will serve as the Law Enforcement Trusted Unit Program Assistant providing support to the Law Enforcement Team and Trusted Units under direction of the INL Program Manager or designated representative.
- Assists INL representatives in meetings to discuss various administrative policies and procedures as well as on-going and future projects of DEA or any other US law enforcement agencies.
- Coordinates logistics for international meetings and training events and processes all training requests for host nation counterparts, working with Procurement (INL or GSO) to identify meeting rooms, catering services, etc. Organizes functions such as official seminars and conducts briefings in conjunction with procurement sections.
- Advises INL leadership, personnel, and host nation counterparts on procedures and policies to ensure awareness and compliance with regulations and other requirements.
- Works closely with the INL Panama Law Enforcement Program Specialist to provide information for procurement requirements for the Trusted Units, coordinating and tracking INL funded procurements in a pleasant, professional, and timely manner.
- Assists in reporting management control information related to budgets, end of Fiscal Year close out documents, End Use Monitoring Reporting, GAO and OIG auditing requirements, and quarterly/status budget reports.
- Understand, identifies, and explains as needed the different types of payment used for specific expenses.
- Maintains accounting of lease agreements and rental payments for undercover locations throughout Panama.
- Reviews and monitors invoices, reconciles advances, and prepares reimbursements for final approval. Responsible for ensuring adherence to INL, DEA and DOS financial policies and procedures.
- Serves as point of contact for coordinating administrative and travel requirements for Trusted Unit travelers sponsored by INL.
- Prepares all travel documents and requests for host nation counterparts for both national and inter

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