Programme Management Assistant

hace 7 meses


Panama Programa De Las Naciones Unidas Para El Desarrollo (Pnud) - Panamá A tiempo completo

**Organizational Setting and Reporting Relationships**: This position is in the Office of the High Commissioner for Human Rights (OHCHR), Americas, Europe and Central Asia Branch (AECAB), Americas Section in Panama City. The incumbent reports to the Deputy Regional Representative, under the general supervision of the Regional Representative. Responsibilities: Within delegated authority, the Programme Management Assistant will be responsible for the following duties: Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives ; monitors status of programme/project proposals and receipt of relevant documentation for review and approval. Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.

Supports the formulation of programme strategies and the Regional Office Strategy and Workplan, focusing on the collection, analysis and presentation of information to identify areas of programme implementation. Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc. Compiles, summarizes, and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.

Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc. Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc. Provides guidance/training to new/junior staff. Performs other duties as assigned.



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