Programme Management Assistant

hace 4 semanas

Panama Pnud Argentina A tiempo completo

Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination.

Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues. Supports the formulation of programme strategies and the Regional Office Strategy and Workplan,focusing on the collection, analysis and presentation of information to identify areas of programme implementation. Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on administrative actions,. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.

Compiles, summarizes, and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management. Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc. Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc. Provides guidance/training to new/junior staff.

Performs other duties as assigned. Competencies Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources.

**Required Skills and Experience Education**: *High School Diploma or Bachelor's degree in Business Administration, Public Administration, Economics, Finance, Accounting, Social Sciences or related areas are required Experience: *At least five (5) years of experience in programme or project administration, technical cooperation or related areas are required(high school diploma). *At least two (2) years of experiencein programme or project administration, technical cooperation or related areas are required (bachelor´s degree). *Experience with office software packages (MS Word, Excel, Power Point, Outlook, is desirable. *Experience with social media tools (Facebook, Twitter, Instagram, is desirable.
- Experience with web-based mangement system is desirable. Language: *English and French are the working languages of the United Nations Secretariat. *For the position advertised, fluency in oral and written English and Spanish is required. Disclaimer UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority.

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