Administrative Assistant

hace 4 semanas

Panama Colgate-Palmolive A tiempo completo

No Relocation Assistance Offered
153434 - Panama, Panama, Panama

**What you will do**
- Calendar and Agendas
- Coordinates the Master calendar for the GM and the whole organization
- Coordinates the agenda and calendar of the GM
- Tracks and coordinates calendars for one or more individuals and schedules meetings
- Provide administrative support for on site meetings to include meeting planning & logístical coordination with people from multiple locations and/or functions.
- Provide meeting planning and logístical coordination for committees that VP & GM lead
- Provides comprehensive administrative support before, during, and after large conference meetings.
- Frequently coordinates meetings with people from multiple locations for off-site meetings.
- May be required to be physically present to provide administrative assistance at off-site meetings
- Adept at coordinating meetings using new technologies and is a power-user and training resource for new meeting technologies - video/audit/net conferencing - Troubleshoots equipment issues in conference rooms prior to and during any meetings and knows who to contact for technical assistance.
- Communicate clearly and effectively in verbal, written and electronic media
- Creates and/or edit presentations including formats, layouts, and content with attention to details and mínimal supervision
- Influences presentation approach and plays a significant role in the development of the final "product" for department members
- Independently responds to and follow-ups on request for information based upon acquired knowledge of department/area
- Shares sensitive information with discretion and keeps others informed within department Scanning/copying documents are done correctly for distribution
- Compiles reports and/or information from internal/external sources which require research and knowledge of the organization (e.g. extracting information from intranet/internet to obtain relevant data for the department).
- Administration of Cytric Travel & Expense platform, users and other requirements
- Frequently arranges international travel and coordinates travel arrangements for multiple individuals.
- Independently prepares travel itineraries
- Essential Functions
- Prepares travel expense reports for VP and General Manager, Finance Director and HR Director on time and with mínimal supervision
- Manage visa and other legal documents from the VP & GM
- Manages multiple projects and events as needed by the VP and General Manager, Finance Director and HR Director
- Supports the VP and GM (usually an expat) in his/her personal needs, including family needs, related to living and working in Guatemala.
- Takes initiative to simplify systems and processes to eliminate unnecessary work
- Creates and uses informal networks to gain support and get things
- Extreme sensitivity to confidentiality of data and information
- Performs other duties as assigned

**Required Qualifications**
- Bachelor´s Degree in Business Administration, International Relations or related fields or Technical career in Secretarial or related fields
- At least 5 years of experience as Administrative Assistant, Administrative roles or similar positions
- Intermediate Advanced English Level
- Excel and or Google Sheets knowledge (Desirable)
- Ariba knowledge (Desirable)

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

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