Strategic Administrative Support Specialist

hace 1 semana


Panamá, Panamá, Panamá Sagan Recruitment A tiempo completo

Job Title: Strategic Administrative Support Specialist

Company Overview: Sagan Recruitment is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions with leading American companies.

">

Position Overview: We are looking for a highly skilled and proactive Executive Assistant with proven experience in executive support or high-level administrative assistance to provide strategic administrative support in a fast-paced, remote work environment. This role requires critical thinking, problem-solving, and the ability to anticipate the needs of executives. The ideal candidate is highly organized, tech-savvy, and detail-oriented, with a strong ability to manage competing priorities while maintaining discretion and professionalism.

Key Responsibilities:

  • Calendar & Schedule Management: Handle complex scheduling across multiple time zones, anticipate conflicts, and adjust priorities as needed.
  • Email & Communication Management: Monitor and manage email correspondence, draft responses, and ensure timely follow-ups with internal and external stakeholders.
  • Project Coordination: Support executive-led initiatives by tracking deadlines, managing deliverables, and ensuring alignment across teams.
  • Travel & Logistics Coordination: Plan and manage travel itineraries, including flights, accommodations, transportation, and event logistics.
  • Document & Data Management: Prepare reports, presentations, and meeting agendas with accuracy and attention to detail.
  • Process Improvement & Automation: Leverage tools like Notion, Asana, or Zapier to enhance efficiency and optimize workflows.
  • Stakeholder & Vendor Coordination: Act as the main point of contact for vendors, contractors, and external partners, ensuring smooth collaboration.
  • Confidential Task Management: Handle sensitive company and executive matters with the highest level of discretion.

Qualifications:

  • Mandatory: Minimum of 2+ years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar high-level executive support role.
  • Proven experience supporting executives, with a strong focus on email and calendar management across multiple time zones.
  • Strong written and verbal communication skills in English, with the ability to draft professional correspondence.
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Tech-savvy with experience using CRM systems (e.g., HubSpot), project management tools (e.g., Notion, Asana, Monday.com).
  • Exceptional organizational skills, with a demonstrated ability to prioritize multiple tasks efficiently.
  • Analytical mindset, capable of problem-solving, process optimization, and improving operational workflows.
  • Strong ability to work independently, take initiative, and anticipate executive needs.


  • Panamá, Panamá, Panamá Hotel Plaza Herrera A tiempo completo

    About Hotel HerreraAt Hotel Herrera, we are building something rare and exciting. We're a growing hospitality group in Casco Antiguo, Panama, and we're looking for an exceptional Executive Assistant to join our team.We're not just looking for any administrative support - we need someone who can think critically, move fast, and support with precision. You'll...


  • Panamá, Panamá, Panamá Sgs A tiempo completo

    Company OverviewAt Sgs, we are committed to delivering exceptional talent acquisition processes that drive business growth and success. Our team of experts is dedicated to attracting top talent from around the world and building a diverse and inclusive workforce.Job DescriptionWe are seeking an experienced Talent Partner to join our team. As a key member of...


  • Panamá, Panamá, Panamá Ef Education First A tiempo completo

    Emergency Response Specialist (Seasonal)Panama City, PanamaJoin us at EF Tours, a division of EF Education First, as we revolutionize the educational travel industry and transform students into the next generation of global citizens.TheRole:As an Emergency Response Specialist, you will work in thecrisis management and support functions within Educational...


  • Panamá, Panamá, Panamá Ef Education First A tiempo completo

    Join us at EF Tours, a division of EF Education First, as we revolutionize the educational travel industry and transform students into the next generation of global citizens.As a Bilingual, English and Spanish speaking Customer Service Specialist for EF Tours, you are the  primary resource for parents as they navigate the process of sending their middle and...

  • Tour Support Assistant

    hace 2 semanas


    Panamá, Panamá, Panamá Ef Education First A tiempo completo

    Our MissionAt EF Education First, we believe in opening the world through education, providing students of all ages with the freedom and confidence to explore the world. We are seeking an Incident Response Intern to join our team, who shares our passion for education and customer service.The RoleIn this role, you will work closely with the Safety and...

  • Remote Support Team Lead

    hace 2 semanas


    Panamá, Panamá, Panamá Ef Education First A tiempo completo

    Job DescriptionThis role involves providing exceptional customer service and technical support to customers in a fast-paced environment. You will answer all calls that come into the Operations Emergency line, open operational cases, and assign to the correct specialist by product. You will also liaise with teammates across departments to ensure consistency...


  • Panamá, Panamá, Panamá Ef Education First A tiempo completo

    About Us">At EF Education First, we believe that educational travel has the power to break down cultural barriers, foster understanding, and create lifelong memories.">Job Summary">We are looking for an Operations Coordinator to join our team in Panama. As a key member of the Operations department, you will play a vital role in ensuring the smooth operation...


  • Panamá, Panamá, Panamá Sagan Recruitment A tiempo completo

    Job Requirements: We are seeking a highly organized and tech-savvy Executive Assistant to join our team. The ideal candidate will have a strong background in executive support or high-level administrative assistance, with a focus on email and calendar management across multiple time zones. They will be responsible for handling complex scheduling, monitoring...

  • Executive Assistant

    hace 1 semana


    Panamá, Panamá, Panamá Sagan Recruitment A tiempo completo

    Job Description: We are seeking a highly skilled Executive Assistant to provide strategic administrative support in a fast-paced, remote work environment. The ideal candidate will have proven experience in executive support or high-level administrative assistance, with a strong focus on email and calendar management across multiple time zones. They will be...

  • Tour Logistics Specialist

    hace 2 semanas


    Panamá, Panamá, Panamá Ef Education First A tiempo completo

    About Ef Education FirstWe make things happen at Ef Education First. We encourage you to take full ownership of your work, regardless of your level or experience. Our organization's DNA has a boundless entrepreneurial spirit that drives us forward.Job DescriptionWe are seeking a Tour Logistics Specialist to join our Operations department in Panama. In this...


  • Panamá, Panamá, Panamá Ef Education First A tiempo completo

    The Safety and Incident Response team is looking for individuals who exhibit strong empathy, positive attitude, and calm under pressure skill sets in a fast-paced working environment.These individuals will use their customer service and strong communication skills to aid in streamlining communication and operational incident response case management.WHAT YOU...


  • Panamá, Panamá, Panamá Ef Education First A tiempo completo

    Job OverviewThe Safety and Incident Response team at EF Education First is seeking a highly skilled individual to join our Operations Emergency Support Team. This role involves providing exceptional customer service and technical support to customers in a fast-paced environment.Key Responsibilities:Answer all calls that come into the Operations Emergency...


  • Panamá, Panamá, Panamá Ef Education First A tiempo completo

    Role SummaryThis is a full-time, temporary position that requires 2+ years of experience in a customer-facing role. As an Emergency Response Specialist, you'll work in crisis management and support functions within Educational Tours. Your primary responsibility will be to respond to various emergencies and manage serious cases directly.Key...


  • Panamá, Panamá, Panamá UN Women A tiempo completo

    Job DescriptionThis is a senior-level position within the UN Women Regional Office for the Americas and the Caribbean, located in Panama. The successful candidate will play a crucial role in advancing women's economic empowerment in the region.About UN WomenUN Women is the global champion for gender equality, working to advance women's rights and...


  • Panamá, Panamá, Panamá Ef Education First A tiempo completo

    Job Description:We are seeking an experienced Emergency Response and Support Professional to join our team at EF Education First. As a key member of our operations team, you will be responsible for managing customer communication and decisions during serious incidents, such as medical issues, law enforcement situations, and large-scale emergencies.The ideal...


  • Panamá, Panamá, Panamá United Nations Population Fund A tiempo completo

    The United Nations Population Fund is seeking a highly skilled and experienced individual to fill the role of Regional Director, Latin America and the Caribbean Regional Office.This key position requires an individual with strong leadership skills, excellent communication abilities, and extensive experience in public administration and international...


  • Panamá, Panamá, Panamá Ef Education First A tiempo completo

    **About Us**EF Education First is a global leader in international education. Our mission is to open the world through education, and we're committed to creating a diverse and inclusive community of educators and learners.Safety & Incident Response Specialist RoleWe're seeking an experienced Risk Management Specialist to join our team. As a key member of our...


  • Panamá, Panamá, Panamá Philips A tiempo completo

    JOB DESCRIPTION Job Title Customer Order Specialist Jr. Job Description Customer Order Specialist The Ultrasound Customer Order team is responsible for ensuring day-to-day accurate processing of orders, change orders, etc.according to a set of KPIs such as Timely Customer Order Confirmation to provide a very good customer service.Your role: Manage the order...


  • Panamá, Panamá, Panamá Ntt Data A tiempo completo

    **About NTT DATA**Ntt Data is a global leader in digital transformation. We help our clients innovate, optimize and transform for long term success.We serve 75% of the Fortune Global 100 and have diverse experts in more than 50 countries. Our partner ecosystem includes established and start-up companies.Our ServicesBusiness and technology consultingData and...


  • Panamá, Panamá, Panamá Philips A tiempo completo

    **Job Overview**We are seeking an experienced Order Management Specialist to join our Ultrasound Customer Order team. As a key member of our team, you will be responsible for ensuring the timely and accurate processing of orders, change orders, etc.KPIs:Timely Customer Order ConfirmationExcellent customer serviceYour Role:Manage the order desk functional box...